July 21, 2020
Because our Reopening Plan for the 2020-2021 school year is so robust, we are rolling it out in three parts. On July 1, I shared Part 1 of our Reopening Plan. This letter shares Part 2 of our plan which includes on campus procedures and protocols when school begins on September 8, all the while knowing that it is subject to change as warranted by the ever fluid situation. The Health Protocols and the Remote Learning Platform will be shared in our Reopening Plan Part 3 and will be sent out the first week in August. Our health protocols will incorporate guidelines from local health officials, TEA and the CDC. These protocols are subject to change based on directives from local and state authorities.
POLICY FOR PARENTS ON CAMPUS
This year we must put protocols in place to safeguard the health and safety of all our students by limiting who can be on campus. Limiting the number of people congregating on campus will enable us to keep our arrival and dismissal times the same. Parents will refrain from:
- Walking your child to and from the classroom
- Volunteering in the classroom
- Having lunch with your child
There will be a table in front of the office for parents to drop off forgotten items for students, labeled with their name and homeroom teacher’s name. Parents will need to notify the front office.
Under the current state mandate, face coverings will be worn by students in grades 4-8 and are most essential in times when physical distancing is difficult. During the school day, face coverings are generally required under the following conditions:
- Indoors and in a group setting
- Outdoors with compromised social distancing.
Face coverings will not be required and are optional for:
- Children 3rd grade and younger
- People engaged in physical activities/exercise and who are maintaining social distancing.
- Being outdoors and practicing social distancing
- During times when individuals are eating and/or drinking
In keeping with the recommendations for social and physical distancing, we are putting a cap on enrollment:
- PK3-PK4 12 students
- K 14 students
- 1-2 16 students
- 3-5 17 students
- 6-8 18 students
TENTS ON CAMPUS
- Research indicates that outdoor activities have the least amount of risk for transmitting COVID-19. With our beautiful 11 acre campus, we will plan for as many outdoor activities as possible.
- Canvas tents will cover the tennis courts to provide shade for P.E. and other classes.
- Tents will also be located in other areas around campus for outdoor instruction and lunch/snack breaks.
We are pleased to announce that Traci and Casey Gates, All Saints parents, chefs and owners of MacKenzie’s Pub and chefs at Brentwood, will be providing our food service this year. Pre-packaged snacks (grades 3-8) and lunches (grades K-8) will be available for purchase. Due to additional health and safety protocols in place this year, we will be strictly following the procedures below:
Protocols for food service employees
- Temperatures will be taken daily
- Masks and gloves will be worn
- Hands will be washed every 30 minutesSurfaces sanitized every hour
- Lunch Procedures
- All students will eat lunch with their homeroom outdoors, weather permitting, or in their classroom.
Food Service (Grades K-8)
- All lunches will be pre-packaged and safely sealed.
- All lunches MUST be pre-ordered using the EZ-School account. Orders must be placed from home or with homeroom teachers by 9 a.m. for that school day.
- Our chefs will be at the Back-to-School Roundup on September 1 to assist parents in creating accounts and/or adding funds to their existing accounts.
- Payment may be made with a credit/debit card online or by check made payable to MacKenzie’s. A simple sandwich will be provided and charged to the student’s account in case of a forgotten lunch or an order was not placed in time.
Food Brought from Home
- As stated in our handbook, lunch from “fast food” and other restaurants is not to be brought to school or dropped off.
- Microwave ovens will not be available this year for warming up food brought from home.
- There will be a designated table outside the front office for forgotten lunches. All lunches should be labeled with the student’s name and homeroom. Please notify the front office.
Parents may send individually packaged birthday treats for the class with their child or drop them off at the table in front of the office. Please coordinate the celebration with the homeroom teacher.
The detailed 2020-2021 calendar will be included in the Back to School Information Book to be mailed home the first week in August. In keeping with the recommendations and requirements for social distancing and limiting the number of people at an event, many of our ASPA and school events will be held virtually. We have fun plans to make these events interactive and memorable!
PRIMARY CAMPUS LIFE
At the beginning of the school year, there will be Healthy Me units with stories and activities to help students understand the need for enhanced health and safety measures in place.
Campus Visit Day We plan to hold our Campus Visit Day for our PK3-K students as a face-to-face event on September 2. We believe it is important for the student and parents to meet the teacher and see the classroom before the first day of school. Teachers will share the assigned time for their families in their welcome letter that will also include the class list. The letter will be emailed to families on August 26. Families will be divided into two groups to keep the number of people in the room smaller. All adults will be required to wear a face covering.
The grade level schedule will be:
- PK3 9:00 a.m. - 9:45 a.m.
- PK4 9:45 a.m. - 10:30 a.m.
- K 10:30 a.m. - 11:15 a.m.
The schedule for each homeroom class will be:
- Group 1 visit classroom - 15 minutes
- Clean and disinfect surfaces - 15 minutes
- Group 2 visit classroom - 15 minutes
Primary Classrooms - Physical Distancing
- PK3-PK4 students will be seated at tables with limited students at each table.
- K-1 students will sit at desks spaced as far apart as possible, facing the front of the classroom.
- Outdoor spaces will be utilized for some class activities.
- Students will use the sanitizing stations before entering any classroom.
- Students will sit at physically distanced desks facing the front.
- Students will bring their pencil boxes with their individual supplies to all classes.
- Teachers will disinfect the desks and surfaces between classes.
- When art supplies need to be shared, there will be a class set that will only be used with one class that day and be disinfected before being used again.
- Music classes will be held both in the music room and the assembly hall to facilitate physical distancing. There will not be any singing for the time being.
- There will be separate entrance and exit doors.
- An electrostatic sprayer will be in the gym to disinfect the building and equipment during the day.
- Students will be kept in cohort groups and socially distant whenever feasible.
- Weather permitting, P.E. classes will be held outdoors.
- The emphasis will be on physical fitness and skill building.
- Students will not dress out for PE.
- Coach Falgout and Coach Johnson will lead activities for grades 4-8 by grade level, keeping cohort groups together as feasible; Coach Trevino will work with cheerleaders on M &Th.
- Books will be quarantined for 3 days/72 hours.
- Furniture will be placed to allow for physical distancing.
- Hand sanitizer will be used when entering the library and before and after searching for books.
- Students will be encouraged to use the Destiny library website to select books and place them on hold so they will be ready for pick up at library time or delivery to their room.
- The teacher will disinfect the desk computers and tables between classes.
- There will be no Self-Checkout.
- Social distancing markers on carpet
- For students who choose remote learning, curbside delivery for books placed on hold can be scheduled.
- On Tuesday and Thursday, students will have required one-semester classes with their cohorts.
- A description of the MWF electives and the selection form will be emailed to parents and students on August 5 for students to complete and submit.
At this time, we plan for all drama productions to be virtual this year, much like the one that was produced last spring. Auditions will take place early in the semester.
We continue to wait for the guidelines and the schedule for the fall sports games from the DBSL (Diocese of Beaumont Sports League). Our task force has made the following recommendations for volleyball and soccer. Information regarding basketball will be shared at a later date. This is subject to change once the DBSL shares their guidelines.
- Players will have a designated chair when they are on the bench. That chair will be for only them for the entire match. Chairs will be placed 6 ft. apart and replaced with disinfected chairs.
- There will be a sneeze guard for the gate and concession stand. Workers will need to wear gloves and face coverings.
- Only 2 students will be allowed at a time in the locker room to get changed for the game.
- For volleyball games: teams will not switch benches between games, after every 10 points there will be a sanitizing break where players sanitize hands with a new ball being put in play and the old ball wiped down.
- Players must have their own water bottles.
- There will be no handshaking after the match.
- For soccer, we feel it is not necessary to break as much since there is not much contact with the hands.
- A new ball will be rotated in about every 10 minutes and the old ball will be sanitized.
- Players must have their own water bottles.
- There will be no handshaking after the match.
We realize that you have lots of questions and we are committed to keeping you informed as we make decisions about the 2020-2021 school year. I hope our on-campus plan gives you a better understanding of what our year will look like.
As mentioned earlier, our final installment of the Reopening Plan will include information about the Health Protocols and our Remote Learning platform. As you know, the situation is ever-changing and protocols will be subject to change as warranted.
Prayers for the continued health and well-being of our community,
Head of School