Coronavirus (COVID-19)

We have revised our starting date. September 8th will be our first day of school. We fully intend for students to return to campus that day and to have the same rich All Saints experience that is synonymous with our name.
All Saints will continue to closely monitor this health crisis, make adjustments if need be, and communicate with you along the way.

Reopening Plan Information

Because our Reopening Plan for the 2020-2021 school year is so robust, we are rolling it out in three parts.
On July 1, I shared Part 1 of our Reopening Plan.
Part 2 of our plan which includes on-campus procedures and protocols when school begins on September 8, all the while knowing that it is subject to change as warranted by the ever-fluid situation. 
The Health Protocols and the Remote Learning Platform was shared in our Reopening Plan Part 3. Our health protocols will incorporate guidelines from local health officials, TEA and the CDC. These protocols are subject to change based on directives from local and state authorities. 




Letters from The Head of School

List of 4 items.

  • Phase 3: August 5th Letter

    August 5, 2020

    Dear Parents,

    I am pleased to share with you an overview of part 2 (Campus Life) and the final installment of our Reopening Plan. Included are our health protocols and an overview of our Remote Learning program. 

    In formulating the health protocols, we have done extensive research, consulted with members of the medical subcommittee of our task force, the local health department, additional physicians in our community, including pediatricians and an epidemiologist, and incorporated the CDC’s most recent recommendations. 

    These are the guidelines we will use as we reopen All Saints to welcome students back on campus. We know there will be additional recommendations as the medical experts learn more about COVID-19 from the scientific data they are gathering. We will be flexible, revising our protocols as warranted by the CDC’s ever-evolving recommendations, and directives from local and state authorities. 

    As for the Remote Learning (RL) option in place for our families, our goal is to provide the RL students with the same level of educational excellence that students on-campus experience. To that end, the school is purchasing a Swivl for every classroom. This device, when coupled with an iPad and the Zoom streaming platform, will allow students at home to actively participate in synchronous classes. Click here for an example of how the Swivl will be a gamechanger for our RL students. https://bit.ly/31mRp07

    All families will be sent a Google Remote Learning Registration form. The deadline to register in the RL program is August 14. The registration will be for the entire nine-week grading period, September 8 - November 6. Students who begin school on-campus will be permitted to change to the RL program if requested. 

    Thank you for the grace you have given us to work through the details of our Reopening Plan. This plan is our commitment to you - what we can reasonably do, we will do. At times, this may seem difficult. We understand. It is certainly going to be different, but we can do this together! It will help us reduce the likelihood of transmission of COVID-19. In partnership with you, we can minimize the risk. The Acknowledgement of Family COVID-19 Responsibility form is included and we hope that you will click on this link to indicate your willingness to support our plan and protocols. https://bit.ly/2EKKWnV

    We know the choice between on-campus and RL is not an easy one for many families. There are so many variables, unknowns, and risks to factor into the decision. Ultimately, it comes down to what will give you the most peace of mind in this difficult time. Rest assured, we will support whatever choice you make for your child. As a mission-driven, Christ-centered school, we are called to lean into challenging times and find the opportunity to celebrate Christ’s presence among us. Whether your child is on or off-campus, I look forward to us working together to provide a tremendous year of learning and growth.

    Sincerely,


    Scootie Clark
    Head of School
     
  • Phase 2: July 21st Letter

    July 21, 2020

    Dear Parents,

    Because our Reopening Plan for the 2020-2021 school year is so robust, we are rolling it out in three parts. On July 1, I shared Part 1 of our Reopening Plan. This letter shares Part 2 of our plan which includes on campus procedures and protocols when school begins on September 8, all the while knowing that it is subject to change as warranted by the ever fluid situation. The Health Protocols and the Remote Learning Platform will be shared in our Reopening Plan Part 3 and will be sent out the first week in August. Our health protocols will incorporate guidelines from local health officials, TEA and the CDC. These protocols are subject to change based on directives from local and state authorities. 

    POLICY FOR PARENTS ON CAMPUS
    This year we must put protocols in place to safeguard the health and safety of all our students by limiting who can be on campus. Limiting the number of people congregating on campus will enable us to keep our arrival and dismissal times the same. Parents will refrain from:
    • Walking your child to and from the classroom
    • Volunteering in the classroom
    • Having lunch with your child
    There will be a table in front of the office for parents to drop off forgotten items for students, labeled with their name and homeroom teacher’s name. Parents will need to notify the front office.

    FACE COVERINGS
    Under the current state mandate, face coverings will be worn by students in grades 4-8 and are most essential in times when physical distancing is difficult. During the school day, face coverings are generally required under the following conditions:
    • Indoors and in a group setting
    • Outdoors with compromised social distancing.
    Face coverings will not be required and are optional for:
    • Children 3rd grade and younger
    • People engaged in physical activities/exercise and who are maintaining social distancing.
    • Being outdoors and practicing social distancing
    • During times when individuals are eating and/or drinking
    CLASS SIZE
    In keeping with the recommendations for social and physical distancing, we are putting a cap on enrollment:
    • PK3-PK4          12 students
    • K                      14 students
    • 1-2                   16 students
    • 3-5                   17 students
    • 6-8                   18 students
     
    TENTS ON CAMPUS
    • Research indicates that outdoor activities have the least amount of risk for transmitting COVID-19. With our beautiful 11 acre campus, we will plan for as many outdoor activities as possible.
    • Canvas tents will cover the tennis courts to provide shade for P.E. and other classes.
    • Tents will also be located in other areas around campus for outdoor instruction and lunch/snack breaks.
    FOOD SERVICE
    We are pleased to announce that Traci and Casey Gates, All Saints parents, chefs and owners of MacKenzie’s Pub and chefs at Brentwood, will be providing our food service this year. Pre-packaged snacks (grades 3-8) and lunches (grades K-8) will be available for purchase. Due to additional health and safety protocols in place this year, we will be strictly following the procedures below:
    Protocols for food service employees
    • Temperatures will be taken daily
    • Masks and gloves will be worn
    • Hands will be washed every 30 minutesSurfaces sanitized every hour
    • Lunch Procedures
    • All students will eat lunch with their homeroom outdoors, weather permitting, or in their classroom.
    Food Service (Grades K-8)
    • All lunches will be pre-packaged and safely sealed.
    • All lunches MUST be pre-ordered using the EZ-School account. Orders must be placed from home or with homeroom teachers by 9 a.m. for that school day. 
    • Our chefs will be at the Back-to-School Roundup on September 1 to assist parents in creating accounts and/or adding funds to their existing accounts.
    • Payment may be made with a credit/debit card online or by check made payable to MacKenzie’s. A simple sandwich will be provided and charged to the student’s account in case of a forgotten lunch or an order was not placed in time.
    Food Brought from Home
    • As stated in our handbook, lunch from “fast food” and other restaurants is not to be brought to school or dropped off.
    • Microwave ovens will not be available this year for warming up food brought from home.
    • There will be a designated table outside the front office for forgotten lunches. All lunches should be labeled with the student’s name and homeroom.  Please notify the front office.
    BIRTHDAY CELEBRATIONS
    Parents may send individually packaged birthday treats for the class with their child or drop them off at the table in front of the office. Please coordinate the celebration with the homeroom teacher. 

    VIRTUAL EVENTS
    The detailed 2020-2021 calendar will be included in the Back to School Information Book to be mailed home the first week in August.  In keeping with the recommendations and requirements for social distancing and limiting the number of people at an event, many of our ASPA and school events will be held virtually. We have fun plans to make these events interactive and memorable!  
     
    PRIMARY CAMPUS LIFE
    At the beginning of the school year, there will be Healthy Me units with stories and activities to help students understand the need for enhanced health and safety measures in place.
    Campus Visit Day   We plan to hold our Campus Visit Day for our PK3-K students as a face-to-face event on September 2.  We believe it is important for the student and parents to meet the teacher and see the classroom before the first day of school. Teachers will share the assigned time for their families in their welcome letter that will also include the class list. The letter will be emailed to families on August 26. Families will be divided into two groups to keep the number of people in the room smaller. All adults will be required to wear a face covering.
    The grade level schedule will be:
    • PK3      9:00 a.m. - 9:45 a.m.
    • PK4      9:45 a.m. - 10:30 a.m.
    • K          10:30 a.m. - 11:15 a.m.
    The schedule for each homeroom class will be:
    • Group 1 visit classroom - 15 minutes
    • Clean and disinfect surfaces - 15 minutes
    • Group 2 visit classroom - 15 minutes
    Primary Classrooms - Physical Distancing
    • PK3-PK4 students will be seated at tables with limited students at each table. 
    • K-1 students will sit at desks spaced as far apart as possible, facing the front of the classroom.
    • Outdoor spaces will be utilized for some class activities.
    CAMPUS LIFE
    Classrooms
    • Students will use the sanitizing stations before entering any classroom. 
    • Students will sit at physically distanced desks facing the front. 
    • Students will bring their pencil boxes with their individual supplies to all classes.
    • Teachers will disinfect the desks and surfaces between classes.
    • When art supplies need to be shared, there will be a class set that will only be used with one class that day and be disinfected before being used again.
    • Music classes will be held both in the music room and the assembly hall to facilitate physical distancing. There will not be any singing for the time being.
    ​​P.E.
    • There will be separate entrance and exit doors. 
    • An electrostatic sprayer will be in the gym to disinfect the building and equipment during the day. 
    • Students will be kept in cohort groups and socially distant whenever feasible. 
    • Weather permitting, P.E. classes will be held outdoors. 
    • The emphasis will be on physical fitness and skill building.
    • Students will not dress out for PE.
    • Coach Falgout and Coach Johnson will lead activities for grades 4-8 by grade level, keeping cohort groups together as feasible; Coach Trevino will work with cheerleaders on M &Th.
    Library
    • Books will be quarantined for 3 days/72 hours.
    • Furniture will be placed to allow for physical distancing.
    • Hand sanitizer will be used when entering the library and before and after searching for books.
    • Students will be encouraged to use the Destiny library website to select books and place them on hold so they will be ready for pick up at library time or delivery to their room.
    • The teacher will disinfect the desk computers and tables between classes. 
    • There will be no Self-Checkout.
    • Social distancing markers on carpet 
    • For students who choose remote learning, curbside delivery for books placed on hold can be scheduled.
    MIDDLE SCHOOL 
    Electives
    • On Tuesday and Thursday, students will have required one-semester classes with their cohorts.
    • A description of the MWF electives and the selection form will be emailed to parents and students on August 5 for students to complete and submit.
    Extra-Curricular Activities
    Drama
    At this time, we plan for all drama productions to be virtual this year, much like the one that was produced last spring. Auditions will take place early in the semester.
    Athletics
    We continue to wait for the guidelines and the schedule for the fall sports games from the DBSL (Diocese of Beaumont Sports League). Our task force has made the following recommendations for volleyball and soccer. Information regarding basketball will be shared at a later date. This is subject to change once the DBSL shares their guidelines.
    • Players will have a designated chair when they are on the bench.  That chair will be for only them for the entire match.  Chairs will be placed 6 ft. apart and replaced with disinfected chairs. 
    • There will be a sneeze guard for the gate and concession stand. Workers will need to wear gloves and face coverings.
    • Only 2 students will be allowed at a time in the locker room to get changed for the game.
    • For volleyball games: teams will not switch benches between games, after every 10 points there will be a sanitizing break where players sanitize hands with a new ball being put in play and the old ball wiped down. 
    • Players must have their own water bottles. 
    • There will be no handshaking after the match.
    • For soccer, we feel it is not necessary to break as much since there is not much contact with the hands. 
    • A new ball will be rotated in about every 10 minutes and the old ball will be sanitized. 
    • Players must have their own water bottles. 
    • There will be no handshaking after the match.
    We realize that you have lots of questions and we are committed to keeping you informed as we make decisions about the 2020-2021 school year. I hope our on-campus plan gives you a better understanding of what our year will look like.

    As mentioned earlier, our final installment of the Reopening Plan will include information about the Health Protocols and our Remote Learning platform.  As you know, the situation is ever-changing and protocols will be subject to change as warranted.  

    Prayers for the continued health and well-being of our community,

    Scootie Clark
    Head of School
  • Revised Start Date: July 17th Letter

    July 17, 2020

    Dear All Saints families,
     
    No doubt you all have been closely following the ever-changing Covid-19 situation in our local community.  The All Saints Re-Opening Task Force, Board and Administrative Team have worked for many weeks to create a safe operating plan for our school.  Although we had hoped to bring students back to campus for a school start on August 12, due to the current spike in Covid-19 cases in Jefferson County and following consultation with our local Health Department and other medical advisors, I have decided to postpone the start of the school year from August 12 to September 8.  On September 8, our campus will open for full-time in-person classes and will also launch remote learning for those who have chosen this option.
     
    The following are the major factors that led to my decision to postpone the start of school:
    ·  The later start date will allow time for Covidj-19 cases to begin to decrease in Jefferson County.
    ·  The extra days will also allow our faculty to be trained and prepared to provide an excellent remote learning platform that is in keeping with our program.  More parents that anticipated have chosen the remote learning option rather than a return to in-person classes on campus, and we want to provide the best remote program possible.
    ·  As health protocols and routines are ever evolving, the extra time will allow our faculty and staff to be adequately educated and trained so that all guidelines are followed consistently and carefully.

    Beginning after Labor Day will require some adjustment to the school year calendar.  The most important one is that the last day of school will now be June 4, 2021.  Please see the revised school calendar for 2020-21 attached.  

    The later school start date may make a difference in the education choice  you have made for your child, whether remote or in-person on campus.  The date to make your choice will be extended to August 14th.   If you have already submitted your choice and wish to change it, please contact the school by that date.

    Part 2 of our campus re-opening plan will be communicated to you all by the end of next week.   The revised school calendar will be included with Part 2.  Please be looking for this important information.

    I ask your support for this decision, as I truly believe it is the safest and wisest one for our school community.
     
    Scootie Clark
    Head of School
     
  • Phase 1: July 1st Letter

    July 1, 2020

    Dear All Saints Families,
     
    All Saints Episcopal School has developed our 2020-2021 Re-opening Plan based on the current CDC and TEA guidelines and the recommendations of our nineteen member task force. We realize that all are anxious to know our plans for re-opening the campus and we wanted to share the first part of our plan with you as soon as possible. Information regarding additional protocols and procedures will be sent in mid-July.

    Our goal is to have all students back on campus full time beginning on August 12, keeping the health and safety of our school community at the forefront of every decision we make. This means we’ve had to make some temporary adjustments to our day-to-day operations this year. However, at every point in our decision-making process we have asked ourselves, what is the purpose of what we do on our campus (whether it is in the classroom, an ASPA event, or an All Saints tradition), and how can we keep the core essence and the spirit of All Saints present in all we do?

    We understand that each family has unique concerns, due to health or other circumstances, and we want to assure you that we will support you in making the decisions that are best for your family. Included with this email is the flow chart that was sent in May that shows the options that will be available. 

    We know you have many questions and concerns. We are grateful so many of you took the time to share them with us in our recent survey. As you know, the situation still remains very fluid and while adjustments to our initial plan may be needed, we do not foresee making any major changes unless mandated by state and local officials. Below are FAQS for the upcoming year.

    This is our initial plan for re-opening our campus for the 2020-2021 school year. Please contact me with any other questions or concerns you may have. More detailed information will be sent to families once those plans have been finalized. Some of the topics that will be addressed include:
    • Protocols for an occurrence of COVID on campus
    • Daily health checklistPlans for enrichment classes, electives, and extracurricular activities
    • Procedures for the library and computer lab
    • Additional campus cleaning protocolsPolicy for parents and visitors on campus
    • Information for registering for Remote Learning (deadline will be July 31)
    Looking forward to the 2020-2021 school year, we know that many challenges lie ahead. Some of them we can anticipate but new ones are bound to arise along the way. This plan is the culmination of the CDC and TEA guidelines, and the ideas, research, experience, and expertise of our task force committee. It is not intended to answer all questions, nor can it even anticipate all questions that will arise. We hope it will, however, give you confidence that we are keeping the safety and well-being of our school community at the center of our decisions for the upcoming year and that we are committed to providing our students with academic excellence while maintaining the core essence and the spirit of All Saints. 

    We will continue to be transparent about our plans, keeping you informed of any developments or changes. I want to take this opportunity to say thank you for your continued support of All Saints. 

    Sincerely,
    Scootie Clark, Head of School
    • Conditions for Returning to Campus

REOPENING PLAN

2020-2021 REOPENING PLAN FAQS

List of 13 items.

  • When will the school day begin?

    Early morning drop-off will be available for working parents beginning at 7:00 a.m. The location on campus will be determined by the number of students enrolled in the program.
    All students may begin arriving at 7:45 a.m. and the tardy bell will be at 8:05 a.m.
  • When will school dismiss?

    Dismissal times will remain the same. PK3-PK4 students will dismiss at 1:00 p.m. Students in grades K-8 will be dismissed at 2:25 p.m. on Mondays and 3:15 p.m on Tuesday - Friday.  In order to lessen the number of students gathered and waiting in a limited space, students in grades K-5 will have a designated area on the sidewalks, safely distanced, to wait with their class until their parent arrives.  Students dismissing from the middle school will wait inside with their class to be dismissed, much like our “rainy day” dismissal protocol. Carpool signs must be used to expedite the dismissal process.
     
  • Will students’ temperatures be checked at school?

    Parents will pre-screen their children before sending them to school using the school’s daily health checklist. The checklist will be included in the Back to School Information book. Students, parents, visitors, faculty and staff should be fever-free for 24 hours, without fever-reducing medication, before entering campus. Visitors to the campus will have their temperature checked and be asked to fill out the school’s self-check screening.
     
  • What if my child is running a fever?

    Students running a fever of 100.4 or higher must be evaluated by their physician and must have a note from their physician in order to return to school.  If the physician recommends COVID testing, students must wait for the results to come back and be cleared by their physician before returning to school.   We will follow guidelines from the CDC, TEA, and local officials for students testing positive for COVID. Students must be afebrile for 72 hours before being considered recovered and also remain at home for 10 days from the start of the illness.  

    If students are exhibiting symptoms of COVID, have been exposed to the virus in their immediate family, or have tested positive to COVID, parents will be expected to contact the school nurse or the Head of School. HIPAA privacy guidelines will be followed. All parents will need to sign an Assumption of Risk and Waiver of Liability Relating to COVID-19.
  • What if someone in my child’s class is diagnosed with COVID?

    In the event a child tests positive for COVID-19, appropriate contact tracing and family notifications (under HIPAA privacy guidelines) will be performed in accordance with CDC and TEA guidelines and local orders. Additional protocols for the occurrence of COVID on campus will be shared in mid-July.
  • Will face masks be required?

    Under the current state mandate, face coverings will be worn by students in grades 4-8 and are most essential in times when physical distancing is difficult. During the school day, face coverings are generally required under the following conditions:
    • Indoors and in a group setting
    • Outdoors with compromised social distancing.
    Face coverings will not be required and are optional for:
    • Children 3rd grade and younger
    • People engaged in physical activities/exercise and who are maintaining social distancing.
    • Being outdoors and practicing social distancing
    • During times when individuals are eating and/or drinking
  • Will there be social and physical distancing in place?

    Yes, when reasonable and feasible. Seating at the tables in the PK building will be safely distanced. The desks in the other classrooms will be set apart, facing the front of the room, and sidewalks will have marks six feet apart to encourage distancing when moving around the campus. 
  • What health precautions will be in place?

    Cleaning and Disinfecting:
    • All classrooms will be disinfected with electrostatic sprayers daily. The rooms will be aired out after being disinfected.
    • Hand sanitizer stations will be in every classroom and at the entrance doors to buildings.
    • All air conditioning units will have ultraviolet purifiers to purify the air going into the classrooms.
    There will be a full-time nurse on campus 8:00 a.m. - 3:15 p.m. We have converted the teacher’s break room in the administration building into the nurse’s office. The space is larger, can be partitioned off, and has a separate entrance.

    The nurse and the faculty and staff will continue to educate students about the importance of frequent hand washing; covering a cough or sneeze; not touching one’s eyes, nose, and mouth; staying home when sick; and other measures to help prevent the spread of communicable diseases.  Signs will be placed throughout the campus reminding the community about safety precautions.
  • What other precautions will be in place?

    Students will stay with cohorts throughout the day.
    • To help prevent the spread of communicable diseases this year, plans are in place to keep students with their homeroom classmates as much as possible throughout the day and limit the time when they mix with other students. When classes are combined it will be primarily by grade level and for outside activities like recess and P.E. 
    Sharing classrooms
    • The data is showing that there is a low risk of contracting COVID from surfaces. To help mitigate the risk, though, the schedule will allow for time between classes to use disinfectant to wipe down desks and surfaces that are in use.
    Chapel
    • We will be limiting the number of students who will be together in an enclosed room. For the time being, we will have chapel broadcasted into the classrooms instead of everyone gathering together for chapel and the link will be shared with parents as well. Special chapels, including class chapel programs, will be held and presented virtually.
    Lunch
    • Students in PK3-PK4 will bring their lunch and eat in their classrooms as usual. Students in grades K-8 will eat lunch outside, weather permitting, or in their classrooms. They will either bring their lunch or purchase a pre-packaged lunch from the foodservice. Since the students will not be using the dining facility at this time, they will not have access to the microwaves.
    Water Fountains
    • Water fountains will be covered and not be used. Students are highly encouraged to bring their own water bottles labeled with their names. They will be able to re-fill them at the water dispensers around campus. Disposable cups will be available in the classrooms if students forget their water bottles. Water bottles may only contain water. 
    Middle School Lockers and Hallways
    • To prevent large groups of students congregating, students will not be assigned lockers. Rather, they will use their backpacks throughout the day. The backpacks need to be without wheels for ease in moving through the hallways. Students will change classes by grade level to help with traffic and lessen congestion in the hallways when changing classes. Digital textbooks will be accessible online and print textbooks will be kept in the classrooms.
  • What will P.E. look like?

    P.E. classes will be held outside whenever possible. The curriculum will focus on exercises and activities that limit close contact. Students will not dress out in P.E. uniforms this year to eliminate having students in the confined space of the locker rooms. 
  • Will students be able to be outside?

    The All Saints campus sits on eleven beautiful acres and we plan to continue to put them to good use. Students will have daily recess and break outside. Teachers plan to hold P.E. and other classes outside when feasible and appropriate for the lessons. 
  • Will there be field trips this year?

    Unfortunately, it is not possible to adequately address the health and safety protocols necessary when planning for buses and the venues students would be visiting. At this time, we are keeping the option open of an 8th grade trip in the spring. We are hopeful that the vaccines and treatments will have progressed to a level that makes traveling safe for our students. Field trip fees will be reimbursed.
  • REMOTE LEARNING

    We understand that families may choose to keep their children at home until the risk factors lessen. We will work with these families to develop a plan that provides the resources and support needed for students to progress through the grade-level curriculum. This plan will include both synchronous and asynchronous classes and assignments. 

    How will Remote Learning be different from last spring’s Continuous Learning platform?
    • Students will be required to check in everyday online with their teachers. Last spring, there were a number of modifications to the schedule and allowances made for assignments that were late or not completed. In our Remote Learning program, students will be expected to adhere to the same expectations in place for students on campus.
    Will students take tests at home?
    • Typically, the students will be able to test at home with the parent serving as the proctor. In middle school, though, students will be asked to come on campus to take major tests at the end of units and the grading periods. They will be isolated to take the tests and arrangements will be made with parents.

    Will students take the NWEA MAP Growth assessments at home?
    • Students in grades K-8 will need to come on campus to take the fall, winter, and spring  MAP Growth tests. Students will use their own device and take it in a disinfected room specifically arranged for maximum distancing for students taking the assessment.

Things We Are Doing

The safety and health of our students, faculty, and staff is a priority. Here are some measures we are taking as an institution.
  • Administration meeting daily.
  • Regular meetings with all employees.
  • Consulting health authorities.
  • Will be educating students about hygiene.
  • Adding hand sanitizer units, UV air purifiers, and electrostatic sprayers.
  • Monitoring health trends.



Things Everyone Can Do

As with common respiratory illnesses such as the cold and flu, you can take the following measures to minimize your risk. 
  • Stay home if sick.
  • Avoid touching eyes, nose, or mouth.
  • Cover coughs and sneezes
  • Disinfect surfaces and objects frequently.
  • Wash hands for 20 seconds.
  • Use 60–90% alcohol hand sanitizer, if you can't wash hands.
All Saints Episcopal School is a community dedicated to academic excellence in a secure and supportive Christian environment.